February 8, 2015
Monthly Board Meeting of MoRivCC

This annual meeting was held in the Stephens Building from 1:15 to 2:10 p.m.

Board Members (a quorum was present):  Michael Stacy, Gary Hildebrandt, Madeleine Lightfoot, Mike Cooper.  Absent:  John Clark, Darren Hellwege.  
Joy Rushing resigned from the board via email on February 4th.

Volunteers Present:  Jeff Bassinson, Johnny Fox, David VanSickle, Anna Duff, Anne Ruhr, Vanessa Leitza, and Louise Sloan.  

Jeff is an experienced video editor who is willing to help us; he won top honors at our video awards event in 2013.  David and Johnny are our audio engineers.  Vanessa and Anna have been very involved in planning our events.  Louise has generously contributed to EcoArtFests and is interested in other fundraising activities.  Anne, who is a legal secretary, has attended Winter Sessions and wishes to be more involved in MoRivCC.

Elections to the Board:  

Current board members will be retained.

Gary nominated Vanessa, Mike Cooper seconded, and Vanessa Leitza was approved unanimously.

Madeleine nominated Anne, Michael Stacy seconded, and Anne Ruhr was approved unanimously.

Gary nominated Anna, Vanessa seconded, and Anna Duff was approved unanimously.

Mike Cooper asked Jeff Bassinson and David VanSickle to consider joining the board.

Election of Officers:  Michael Stacy would like to stay on as Chairman.  Gary wishes to continue as Vice Chairman.  John Clark emailed that he now has scheduling conflicts with the second Sunday of each month but is willing to stay on as Treasurer.   Madeleine wishes to resign as Secretary.   

Madeleine nominated Anne to be Secretary, Mike Cooper seconded, and Anne Ruhr was approved unanimously.

Previous Meeting Minutes.  Madeleine emailed minutes to all who attended the meeting on January 11; no revisions were made.  Michael Stacy moved to approve, Mike Cooper seconded, and minutes were approved unanimously.  

Financial Report.  John emailed current financial statements to board members prior to the meeting.  Michael Stacy reported good donations from the Winter Sessions and the 10th Anniversary.  He said that CenturyLink is now sending its bills to John's address; these had previously been sent to the office, and we were not receiving them.

Fundraising.  In researching grants available through the Missouri Arts Council, Michael Stacy found they do not fund equipment, and their deadline for accepting applications is also prohibitive at this time.

Our greatest need right now is for a new camera, which will cost about $3500.  We will consider having an event specifically to raise these funds.

Anna suggested recruiting Shelly Sigholts, and she will contact her.

Website.  Madeleine reported she uploaded several documents on Admin pertaining to video editing, as well as various procedures for maintaining optimal record-keeping.  She will contact Mike Robertson to grant administrative access for all board members.  She will also talk with him about sorting our various lists and perhaps making more of our documents accessible to the public.

Technology. One of our cameras is out of sync.  Gary is going to try to reset it with the other camera.  We need more tapes and DVDs.

Recording Projects:  

	2014 EcoArtFest.  Madeleine finished editing video of Merry Ellen Kirk; Mike Cooper burned DVD's for CATV and JCTV.  Mike is editing Man in the Ring.  Dave and Johnny are working together to edit audio for the other projects; this must be done prior to video editing.

	Winter Sessions.  Mike and Madeleine have both done some editing on these events.  Mike commended Dave for doing a great job on audio, with quick turnaround time.

	10th Anniversary.  The compilation video that Mike made for airing at our celebration will need lengthy credits before it can be otherwise used.

	Future Projects.  Cafe Berlin is willing to host us year-round.  Vanessa and Anna are working with them to plan more events, including summer sessions.  We will need more directors and camera operators because there will also be events at Cooper's Landing.  Cooper's will also be recording events in March and April.

Action Items from Previous Meeting.  The office key that was given to Rhonda Cleeton didn't work well; building management would like for us to obtain our additional keys from them.  Problems with CenturyLink internet service are resolved.  Dave and Johnny are editing audio from EcoArtFest.  Madeleine will follow up with Mike Robertson regarding the website.

New Business.  Gary moved to approve the purchase of 100 tapes and 100 DVD's, Michael Stacy seconded, and these purchases were approved.  Michael Stacy will order them.

New Meeting Dates.  After discussion of John's schedule, Mike Cooper moved to change future meetings to the third Sunday of each month, Anna seconded, and the motion passed unanimously.  

Next Meeting.  March 15th at 1:00 pm in the Stephens Building conference room.

02-11-15 ml
04-19-15 board approved